159/2017. (VI. 26.) Korm. rendelet

a Magyarország Kormánya és az Egészségügyi Világszervezet közötti, az Egészségügyi Világszervezet Európai Regionális Bizottságának 2017. szeptember 11-14. között Budapesten, Magyarországon tartandó 67. ülésszakának megszervezéséről szóló Megállapodás mellékleteinek kihirdetéséről

A Kormány a Magyarország Kormánya és az Egészségügyi Világszervezet közötti, az Egészségügyi Világszervezet Európai Regionális Bizottságának 2017. szeptember 11-14. között Budapesten, Magyarországon tartandó 67. ülésszakának megszervezéséről szóló Megállapodás kihirdetéséről szóló 2017. évi LXXXV. törvény 4. §-ában kapott felhatalmazás alapján, az Alaptörvény 15. cikk (1) bekezdésében meghatározott feladatkörében eljárva a következőket rendeli el:
1. § A Kormány a Magyarország Kormánya és az Egészségügyi Világszervezet közötti, az Egészségügyi Világszervezet Európai Regionális Bizottságának 2017. szeptember 11-14. között Budapesten, Magyarországon tartandó 67. ülésszakának megszervezéséről szóló Megállapodás mellékleteit (a továbbiakban: Mellékletek) e rendelettel kihirdeti.
2. § A Mellékletek hiteles angol nyelvű szövege és hivatalos magyar nyelvű fordítása a következő:

„Annex I

OVERVIEW OF WHO REQUIREMENTS FOR THE HOLDING OF A SESSION OF THE REGIONAL COMMITTEE FOR EUROPE OUTSIDE COPENHAGEN

Amount to be paid by Hungary to the Organization for expenses normally not incurred by the Office when the Regional Committee is held in Copenhagen:
− Travel cost of Secretariat staff, including interpreters, temporary advisers, etc.(Average return air fare, per diem allowance and incidentals)	US$ 207 000
- Preparatory visits by WHO Staff (incl. those site visits taking place prior the signature of this agreement)	US$ 20 000
- Transportation and insurance costs: documentation, equipment, stationery, etc.	US$ 20 000
Total amount to be paid to the Organization in 15 working days following the signature of this Agreement, but by 15 June 2017 as latest.	US$ 247 000
Brief summary of conference facilities, equipment, personnel and services to be provided by Hungary (as detailed in attached Annex II)
− Conference hall (to seat 350-450 persons, U-shape table), meeting rooms and Secretariat offices
− Interpretation equipment necessary for 2-5 languages, microphones, headsets, sound technician;
− Recording equipment for producing a multilingual sound recording of the proceedings of the session;
− Photocopiers (heavy duty and standard), personal computers, laptops, laser printers, multi media equipment, furniture and office equipment for all offices and meeting rooms;
− Six official cars with drivers for use by the President, the Executive President, the Deputy Executive President, the Director General, the Regional Director and the WHO Secretariat;
− Local transportation for participants from/to airport, from/to congress centre and from/to receptions, etc.;
− Inaugural ceremony arrangements and reception hosted by the Minister of Health;
− Location for the reception to be offered by the Regional Director (catering expenses covered by the Regional
Office);
− Services of a Conference organizer or the Hungarian counterpart staff to handle local arrangements, including hotel bookings, etc.;
− Security services and officers within the meeting premises;
− Local casual labour and custodial staff;
− Communication costs (e-mail, internet, multi media, etc);
− Daily coffee breaks (one in the morning, one in the afternoon) and bottled water in Conference hall;
− Lunches.
Items which Hungary would normally provide, but which are optional
− One-day excursion to be offered on the day following the closing of the meeting (usually on Friday)
− Social programme for accompanying persons
With reference to the Agreement between Hungary and the Organization, Hungary will deposit an amount of US$ 247000 in 15 working days following the signature of this Agreement, but by 15 June 2017 as latest in the WHO account:
Account number: 240-C0169920.3
Bank name: UBS AG
Bank Address: Case Postale 2600, CH-1211 Genève 2, Switzerland
SWIFT: UBSWCHZH80A
IBAN CH3100240240C01699203
Currency of account: US$
Reference to be quoted: EURO RC67
This amount represents an average costing for travel and per diem of the Secretariat (calculated by taking the appropriate per diem for each capital city within the European Region, and the air fare between Copenhagen and each capital city), and other expenses related to holding the Regional Committee at a location outside of Copenhagen. If, at September 2017 the recalculation of the per diems and airfares indicates an amount higher or lower than US$247000, either Hungary will pay the extra cost or the Organization will refund any surplus to Hungary or shall dispose of it as instructed by Hungary. The contribution shall be used for the purposes indicated in Annex I and shall be administered in accordance with the Financial Regulations and Rules, and financial and administrative rules and practices of WHO.

Annex II

Sixty-seventh session of the WHO Regional Committee for Europe
Budapest, Hungary, 11-14 September 2017
Annex II - Detail of Commitment
Offices and equipment, Plenary hall, meetings rooms, conference and working spaces
Room	Function	Availability for set up and use - all rooms& equipment to be available as indicated (*)	how many persons in the office	Equipment required	Quantity
Meeting rooms
1	Plenary hall	7-14 September 2017		Seating U-shape with tables (approx., subject to final number of participants)- Executive chairs for ministers	55
Additional chairs with writing rests, approx. (approx., arrangement, number of seats and tables is subject to final number of participants)	350-400
Head table and chairs: front row- Executive chairs	seating 10
Head table and chairs: rear row	seating 10
Rapporteurs tables and chairs (right or left-hand side of head table)	seating 6
Resolutions table and chairs	seating 3
Tables + chairs for directors and VIPs (right- and left-hand side of front table)	seating 40
Speaker’s podium with microphone and reading lamp	1
Conference system microphones	75
Wireless microphones	5
Headsets (exact number is subject to final number of participants)	500
Simultaneous interpretation booths (5 languages) to relevant ISO standards;sound recording equipment for 5 languages + floor.	5 booths
5 languages from local technicians audio mixer (separated, by XLR cable) DVI-I signal for ppt (computer signal, ENG) from local technician to the webcase technician by cable
4m2 space for Webcast equipment, plus one chair close to local technician for Webcast technician
Projection screens, size appropriate for the room	2
Additional LCD/Plasma screens to face delegation	8
Plasma/LCD Screens in front of head table (to feedback image to head table)	5
Multi media projectors (1 for each projection screen)	2
AV splitter for projectors/laptop	2
Laptop computers for podium and technicians table	4
Laptops for reports and resolutions teams	2
Separate, dedicated LN line (wired internet) with a minimum of 5-10 mbit upload-download	1
Flower displays	4
Bottled water (to be renewed during coffee/lunch breaks)	as needed
Water glasses (to be changed during coffee/lunch breaks)	as needed
Tables for Conference assistants at the back of the room	3
wire extensions with multi sockets	as appropriate
Chairs for Conference assistants	4
Laptops for Conference documentation team	2
Printer/photocopier (to be located outside plenary)	1
convenient monitors for those sitting at the two panels	10 to 20
Small, quiet personal laser printer located in the Plenary for the Resolutions team	1
2	Meeting Room 1			Meeting table in U-shape to seat45 persons for SCRC, and 100 in theater style for technical briefings (head table for 6 persons at technical briefings)	1
(pre-meeting, SCRC, NGO morning and technical briefings)			Chairs for meeting table	45
8-14 September2017		Additional light chairs to be available	25/55
3 different set up!			Microphones	20
1. on 8-10 September U-shape for 45 persons	table for documents	2
2. on 11-13 September theater style for 100 with head table for 6	Overhead projector	1
3. on 14 September U- shape for 45 persons	Projection screen	1
Laptop (or PC) + multimedia projector	1
Printer	1
Simultaneous interpretation (2 languages) booths to relevant ISO standards.	2 booths
wire extensions with multi sockets	5
Head sets	50/100
3	Meeting Room 2			Table(s) to seat 10 (top table)	1
EU coordination	10-14 September 2017		Chairs and U-shape table to seat 60	60
Microphones at head table	5
headsets	60
Overhead projector	1
Wireless microphones	2
screens	1
wire extensions with multi sockets	5
PC + Monitor + Keyboard + Mouse orLaptop + Mouse + printer	1
4	Meeting Room 3	10-14 September 2017		Table to seat 15-20 persons	1
(Nordic countries, bilateral meetings)			Chairs	20
5	Press Office	10-14 September 2017		Chairs in theatre style	25
Head table to seat 8	1
Wireless microphone	1
Microphone for head table	3
Chairs for head table	8
microphone at the press table	2
TV set with cable TV channels including CNN, BBC	1
Desk	2
Chairs	3
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	2
Laser printer	1
wire extensions with multi sockets	5
armchair	2
coffee table	1
catering
6	Coffee breaks area, delegates lunch	10-14 September 2017		Large TV screen or multi-media projector + screen	1
Video player linked to TV or multi media projector	1
Tea, coffee, juice and biscuits, lunch for approx. 350-450 persons
Buffet tables and high tables and chairs as appropriate for 450-500 persons
7	ministerial lunch	11-12 September 2017	90-100	round tables and seats (8-10 pax)	10
wireless microphones (one per table)	10
screen and laptop for eventual projection
interpretation booths(for ministerial lunches)	5
headsets (for ministerial lunches)	100
Offices
8	Director General	10-14 September 2017	1	Executive desk	1
Executive Chair	1
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	1
Meeting table to seat 8	1
Chairs	8
Desk Lamp	1
sofa	1
armchairs	2
coffee table	1
9	Regional Director	10-14 September 2017	1	Executive desk	1
Executive Chair	1
Meeting table to seat 15	1
Chairs	15
Desk Lamp	1
sofa	1
armchairs	2
coffee table	1
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	1
10	RDO + RGO Secretariat and General Secretariat (6 persons)	9-14 September2017	6	Desk	6
Secretary chair	6
coffee table	1
Chairs	9
Desk Lamp	6
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	6
Laser printer	3
extensions/wire/cable with multi sockets	1
11	translator team rooms	10-14 September 2017
6+	Desk	6
set up on 9 September		PC + Monitor + Keyboard + Mouse orLaptop + Monitor + Mouse	6
Secretary Chairs	6
2 teams!			Desk top reading light	6
Laser printer	1
6+	Desk	6
PC + Monitor + Keyboard + Mouse orLaptop + Monitor + Mouse	6
Secretary Chairs	6
Desk top reading light	6
Laser printer	1
12	translator team rooms	10-14 September 2017	6+	Desk	6
PC + Monitor + Keyboard + Mouse orLaptop + Monitor + Mouse	6
set up on 9 September		Secretary Chairs	6
2 teams!			Desk top reading light	6
Laser printer	1
6+	Desk	6
PC + Monitor + Keyboard + Mouse orLaptop + Monitor + Mouse	6
Secretary Chairs	6
Desk top reading light	6
Laser printer	1
13	LLP Common room	10-14 September 2017	6	Desk	6
PC + Monitor + Keyboard + Mouse orLaptop + Monitor + Mouse	6
set up on 9September		Secretary Chairs	6
Desk top reading light	6
Laser printer	1
14	Executive Management (10 persons)	8-14 September2017	10	Desk to seat 10 people	1
Chairs	10
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	4
Desk Lamp	4
Printer to be shared	1
wire extensions with multi sockets	2
15	Legal Counsel and WHO/ HQ staff	10-14 September 2017	5	Desk	5
PC + Monitor + Keyboard + Mouse orLaptop + Mouse	5
Laser printer	1
Desk lamps	5
Chairs	5
wire extensions with multi sockets	2
16	VIP room (HRH)	10-14 September 2017		sofa	2
armchairs	4
coffee table	2
table (for refreshments, documents)	3
17	Head of Country Offices (10 persons)	10-14 September 2017	10	Desk to seat 10 people	1
Chairs	10
PC + Monitor + Keyboard + Mouse or Laptop + Mouse	4
Desk Lamp	4
Printer to be shared	1
wire extensions with multi sockets	2
Other areas
18	Stationary, Printing	7-14 September 2017
table printer b/w	1
Laser printer	1
Tables to display documents	4
wire extension multiple socket	as appropriate
PC + Monitor + Keyboard + Mouse or Laptop + Mouse	8
PC network (connected to laser printer and Xerox 2110 copiers)	2
PC network (connected to laser printer and Xerox 2110 copiers)	2
Heavy duty colour copiers, digital, with min. capacity 75 cop/min, with document feeder/stapler/sorter and large capacity tray (LCT)	2
A4 white paper 90 GRS Xerox Colotech+ quality or similar	100 000
19	Registration area	8-14 September2017		Tables for registration	4
(nearby the entrance)			PC + Monitor + Keyboard + Mouse or Laptop + Mouse	1
Laser printer	1
Chairs	4
wire extension multiple socket	2
20	Information Desk	8-14 September2017		PC + Monitor + Keyboard + Mouse orLaptop + Mouse	2
entrance/exhibition area			Laser printer	1
Small photocopier	1
Desks	3
Secretary chair	4
21	Internet Café	10-14 September 2017		PCs or laptops with internet connection	10
Exhibition area			Laser printer/copier/scanner	2
Chairs, tables	10
Recharging station (for delegates laptops)	1
22	documentation desk	10-14 September 2017	1	desk	3
nearby the entrance
23	publication desk	10-14 September 2017	1	desk	3
exhibition area			chair	1
screen	1
24	exhibitions	10-14 September 2017	1
coffee break area
25	Miscellaneous	tbc
wire extension multiple sockets	as appropriate
Flower displays in plenary hall (including at head table)	as appropriate
Flowers (bouquet) in Director-General office	1
Flowers (bouquet) in Regional Director office	1
Flower displays (bouquet) in PressConference room	1
Wifi access open for all participants (no vouchers, general code OK)
Separate, dedicated LAN line (wired internet) with a minimum of 5-10 mbit upload-download
Internet connectivity for all computers in the secretariat, Internet café
Assuring access to Webcast technician to electricity (230V) and LAN line
Printing service, computers in the same offices share printer
Computers to be networked for rooms11 +12 +13, so it is possible to share Network Attached Storage and printers (NAS provided by WHO)
garbage bin, waste paper basket, coat hanger	as appropriate
(*)	Dates and time indicated refer to rooms availability
Personal Computers (or laptops): according to specification attached (to be revised closer to the date of the RC).
All PCs or laptops should have access to the internet (detailed IT specification refers).
Specifications for the PCs to be provided, as listed in Annex II
Computers for WHO Secretariat (laptop or desktop)
Hardware:
− Hardware certified for running Windows7
− Speed: Minimum 3GHz or Dual Core 2GHz (or equivalent)
− RAM: Minimum 2GB
− Hard Disk: Minimum 60GB
− Minimum 2 free USB slots
− Screen: Minimum flat panel 17” TFT
− Keyboard: English (US) or Swiss-French
Software:
− Windows 7 Professional English Int. with latest Service Pack installed
− Office minimum version 2010
− Proofing tools in English, French, German and Russian
− Adobe Acrobat Reader (English)
− Winzip
− AntiVirus Software
− Postscript printer drivers

Annex III

Detail of Commitments: Local Personnel

The Government will provide the following local counterparts:
1. Protocol Officer
To coordinate with the Organization preparations for the opening, inaugural and closing ceremonies, speeches, receptions and various official visits, as appropriate.
2. Congress Executive
In coordination with the Organization, to supervise the physical conference arrangements and related services during the session.
3. Public Information Officer
A Hungarian official with appropriate qualifications to act as counterpart to the Organization and to achieve extensive public information coverage in all media.
4. Transport Officer and assistants
In coordination with the Organization, to supervise all transportation arrangements and the drivers of the official cars.
5. Technical support
- two IT technicians to assist with all aspects of the setup (including computers, networks, printers, internet, lighting, audio/visual etc.) during conference hours, preferably with experience with networking and desktop management
- one IT technician to assist with all aspects of the setup (as above) available on 30 min. callout, 24 hours/day.
- three technicians to assist with multi-media equipment, document reproduction, etc.
Committee documents are reproduced on a continuous basis throughout the week. However, the technicians should be warned of eventual evening and night work, particularly on Wednesday, 13 September 2017 when the report of the session has to be printed during the night.
6. Interpretation
Sound and interpretation technicians, as required, to operate the equipment in coordination with the Organization’s technician.
7. Enquiry desk
Staff to be provided to ensure adequate support for delegates with their enquires f.ex. travel.
8. Hostesses
As required, for the Regional Committee Welcome Desk at Budapest Liszt Ferenc International Airport and for the excursions and social programme that may be part of the programme.
9. Photographer
A professional photographer available during the session - photographic requirements to be coordinated with the Regional Office.
10. Security Officer
Official counterpart to undertake and supervise security arrangements according to security guidelines applicable for UN conferences.